"How To" use the Genealogy Web Site (Cont.)

Administration Screen:
You need to access the "Administration Screen" to add Sources, Events, Cemeteries, Headstones, Etc.  To access the Administration Screen click the "drop down" box in the upper right hand corner of the Home Page and select "Administration" from the list.

 

 

 

The Administration Screen will appear as follows:

 

How do I add a new source? - Click on the "Sources" button on the administration screen to add or modify an Source.  The screen that will appear  is as follows:
Add New Source
 

Add a new source to your database by entering the information in an online form.

Modify Existing Source
 

This section will allow you to find and make changes to an existing source record.

Search for: Enter at least part of the source ID, title, author, call number or publisher for the source record you want to edit and click Continue to locate any matches.

Look in: This is a list of searchable sections of the source records database. Place a check in the box next to each section (or field) you would like to have searched. To find exact matches only, check the box labeled Exact match only.

Select Source and Action
 

Locate the line in the table that describes the source you wish to modify. Next, click on one of the possible actions listed at the left of that line. To change some or all of the information regarding this source, choose Edit. To see how this source's page will look to visitors, choose Test. To permanently remove the record of this source, choose Delete. NOTE: Choosing Delete will NOT delete the association between this source and any event.

New Source Information
 

Required fields: You must enter a Source ID and at least a short title. All other fields are optional, although it is recomended that you fill in as much data as you can.

Source ID: The Source ID must be unique and should consist of an upper case "S" followed by a number. An available, unique ID will be supplied when the page is first displayed and whenever a different tree is selected, but you may enter your own ID if desired. To check if the ID you have entered is unique, click Check. A small pop-up window will tell you if the ID is in use or not. To automatically generate a new unique ID, click Generate. This will locate the highest number in your database and add 1. A small window may briefly appear and disappear. To ensure that the displayed ID is not claimed by another user before you can save your record, click Lock. NOTE: If you are using this software in conjunction with a PC/Mac-based genealogy program which also creates IDs for new records, it is HIGHLY RECOMMENDED that keep all IDs in sync between the two programs at all times. Failure to do this may result in collisions, and may also cause your source associations to become unusable. If your desktop program creates IDs that do not conform to traditional standards (for example, the "S" is at the end, not the beginning), you can edit the "prefixes.php" file that came with TNG to change the convention TNG uses to match this.

Other Events: Use the buttons below the Other Events box to add, edit or delete non-standard events. The order in which these events are displayed is determined by date (if applicable), and by the event types' assigned priority. This priority may be changed when editing the event types. NOTES: Changes made here are written to the database as they are made, meaning that they are already saved before you save the rest of the Existing Source information.

Add New Repository

Add a new repository to your database by entering the information in an online form.

Modify Existing Repository


This section will allow you to find and make changes to an existing repository record.

Search for: Enter at least part of the repository ID or name for the repository record you want to edit and click Continue to locate any matches.

Look in: This is a list of searchable sections of the repository records database. Place a check in the box next to each section (or field) you would like to have searched. To find exact matches only, check the box labeled Exact match only.

Select Repository and Action


Locate the line in the table that describes the repository you wish to modify. Next, click on one of the possible actions listed at the left of that line. To change some or all of the information regarding this repository, choose Edit. To see how this repository's page will look to visitors, choose Test. To permanently remove the record of this repository, choose Delete.


New Repository Information

Required fields: You must enter a Repository ID and at least a name. All other fields are optional, although it is recomended that you fill in as much data as you can.

Repository ID: The Repository ID must be unique and should consist of an upper case "REPO" followed by a number. An available, unique ID will be supplied when the page is first displayed and whenever a different tree is selected, but you may enter your own ID if desired. To check if the ID you have entered is unique, click Check. A small pop-up window will tell you if the ID is in use or not. To automatically generate a new unique ID, click Generate. This will locate the highest number in your database and add 1. A small window may briefly appear and disappear. To ensure that the displayed ID is not claimed by another user before you can save your record, click Lock. NOTE: If you are using this software in conjunction with a PC/Mac-based genealogy program which also creates IDs for new records, it is HIGHLY RECOMMENDED that keep all IDs in sync between the two programs at all times. Failure to do this may result in collisions, and may also cause your source associations to become unusable. If your desktop program creates IDs that do not conform to traditional standards (for example, the "REPO" is at the end, not the beginning), you can edit the "prefixes.php" file that came with TNG to change the convention TNG uses to match this.

 

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